EUROSAFE UK CONSTITUTION
The name of the association is Eurosafe UK and is affiliated to the international body, Eurosafe.
Membership is open to safe manufacturers and distributors of safes and security containers agreeing to conform to the association’s Code of Practice and will include:
Full member companies
Associate member companies and organisations
Applications for membership (full and associate) will be submitted to the Membership Committee for approval and will be subject to scrutiny in accordance with the association’s criteria for membership.
Associate memberships will be honorary and granted at the discretion of the committee. Associate members will not have voting rights.
- Membership fees
Membership fees will be set annually and agreed at the Annual General Meeting.
- Officers of Eurosafe UK
Officers of the association will include:
Membership Scrutiny Panel
Insurance Liaison Officer
Officers will be elected annually at the Annual General Meeting. All officers will retire each year but will be eligible for re-appointment.
The association will be managed through a Management Committee consisting of the previously mentioned officers plus those appointed to the membership scrutiny panel.
The Management Committee will be convened by the association’s Secretary and held no less than twice a year.
The quorum required for business to be agreed at Management Committee meetings is 4.
The Management Committee will be responsible for adopting new policy, amendments to the Code of Practice and matters likely to affect the adminstration of the association.
The Management Committee will have powers to appoint subcommittees as necessary and appoint advisors to the Management Committee as necessary.
The Management Committee will be responsible for disciplinary hearings of members who infringe the associations Code of Practice and Constitution and will be responsible for taking any action to suspend or discipline member companies.
All the association’s monies will be banked in an account in the name of the association and the Treasurer will be responsible for all financial matters.
The financial year of the association with end on 31st December
The audited statement of annual accounts will be presented by the Treasurer at an Annual General Meeting.
- Annual General Meetings
Notice of an Annual General Meeting (AGM) will be issued by the Secretary. Not less than 21 days clear notice will be given to all members.
The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.
Nominations for officers of the association will be sent to the Secretary prior to the AGM.
Elections of officers will take place at the AGM
All member companies will have the right to vote at the AGM (one vote per member company). Associate members will not have voting rights.
The quorum for AGMs will be 25% of the member companies.
The Management Committee has the right to call and Extraordinary General Meeting (EGM) outside the AGM.
- Discipline and appeals
All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary
The Management Committee will meet to hear complaints within 40 days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person lodging the complaint and the member company against whom the complaint is made within 14 days of the hearing.
There will be a right to appeal to the Management Committee following disciplinary action being announced. The committee will consider the appeal within 21 days of the secretary receiving the appeal.
A resolution to dissolve the association can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any remaining assets of the association will become the property of the parent organisation, Eurosafe.
10. Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.